Privacy Policy of www.myformatic.com

This Application collects some Personal Data from its Users. This document can be printed for reference by using the print command in the settings of any browser.

Policy Summary

Personal Data processed for the following purposes and using the following services:
  • Access to third-party accounts
  • Mailchimp account access
  • Personal Data: email address
  • Advertising
  • Google Ad Manager
  • Personal Data: Tracker; Usage Data
  • Analytics
  • Google Analytics with anonymised IP and Google Analytics
  • Personal Data: Tracker; Usage Data
  • Contacting the User
  • Contact form
  • Personal Data: email address; first name; last name
  • Handling activities related to productivity
  • Google Workspace
  • Personal Data: email address; first name; last name
  • Handling payments
  • Stripe
  • Personal Data: billing address; first name; last name; payment info; purchase history; Usage Data
  • Registration and authentication
  • Google OAuth
  • Personal Data: various types of Data as specified in the privacy policy of the service
  •  
  • Tag Management
  • Google Tag Manager
  • Personal Data: Tracker; Usage Data
  • Information on opting out of interest-based advertising
  • In addition to any opt-out feature provided by any of the services listed in this document, Users may learn more on how to generally opt out of interest-based advertising within the dedicated section of the Cookie Policy.
  • Contact information
  • Owner and Data Controller
  • Outlook Aesthetics Ltd
  • Owner contact email: myformatic@outlook.com
  • Full policy
  • Owner and Data Controller
  • Outlook Aesthetics Ltd
  • Owner contact email: myformatic@outlook.com

Types of Data collected

  • Among the types of Personal Data that this Application collects, by itself or through third parties, there are: Tracker; Usage Data; payment info; first name; last name; billing address; purchase history; email address.
  • Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection.
  • Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this Application.
  • Unless specified otherwise, all Data requested by this Application is mandatory and failure to provide this Data may make it impossible for this Application to provide its services. In cases where this Application specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service.
  • Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.
  • Any use of Cookies – or of other tracking tools – by this Application or by the owners of third-party services used by this Application serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy, if available.
  • Users are responsible for any third-party Personal Data obtained, published or shared through this Application and confirm that they have the third party’s consent to provide the Data to the Owner.
  • Mode and place of processing the Data.

Method of processing

The Owner takes appropriate security measures to prevent unauthorised access, disclosure, modification, or unauthorised destruction of the Data.

The Data processing is carried out using computers and/or IT enabled tools, following organisational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of this Application (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.

Legal basis of processing

  • The Owner may process Personal Data relating to Users if one of the following applies:
  • Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;
  • provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
  • processing is necessary for compliance with a legal obligation to which the Owner is subject;
  • processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;
  • processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.
  • In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Place

  • The Data is processed at the Owner’s operating offices and in any other places where the parties involved in the processing are located.
  • Depending on the User’s location, data transfers may involve transferring the User’s Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.
  • Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organisation governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.
  • If any such transfer takes place, Users can find out more by checking the relevant sections of this document or enquire with the Owner using the information provided in the contact section.

Retention time

  • Personal Data shall be processed and stored for as long as required by the purpose they have been collected for. Therefore:
  • Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.
  • Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.
  • The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.
  • Once the retention period expires, Personal Data shall be deleted. Therefore, the right of access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

The purposes of processing

  • The Data concerning the User is collected to allow the Owner to provide its Service, comply with its legal obligations, respond to enforcement requests, protect its rights and interests (or those of its Users or third parties), detect any malicious or fraudulent activity, as well as the following: Analytics, Handling payments, Handling activities related to productivity, Registration and authentication, Access to third-party accounts, Contacting the User, Tag Management and Advertising.
  • For specific information about the Personal Data used for each purpose, the User may refer to the section “Detailed information on the processing of Personal Data”.
  • Detailed information on the processing of Personal Data
  • Personal Data is collected for the following purposes and using the following services:
  • Access to third-party accounts
  • This type of service allows this Application to access Data from your account on a third-party service and perform actions with it.
  • These services are not activated automatically, but require explicit authorisation by the User.
  • Mailchimp account access (The Rocket Science Group LLC)
  • This service allows this Application to connect with the User’s account on Mailchimp, provided by The Rocket Science Group LLC.
  • Personal Data processed: email address.
  • Place of processing: United States – Privacy Policy. https://mailchimp.com/legal/privacy/

Advertising

  • This type of service allows User Data to be utilised for advertising communication purposes. These communications are displayed in the form of banners and other advertisements on this Application, possibly based on User interests.
  • This does not mean that all Personal Data are used for this purpose. Information and conditions of use are shown below.
  • Some of the services listed below may use Trackers to identify Users or they may use the behavioural retargeting technique, i.e. displaying ads tailored to the User’s interests and behaviour, including those detected outside this Application. For more information, please check the privacy policies of the relevant services.
  • Services of this kind usually offer the possibility to opt out of such tracking. In addition to any opt-out feature offered by any of the services below, Users may learn more on how to generally opt out of interest-based advertising within the dedicated section “How to opt-out of interest-based advertising” in this document.

Google Ad Manager (Google Ireland Limited)

  • Google Ad Manager is an advertising service provided by Google Ireland Limited that allows the Owner to run advertising campaigns in conjunction with external advertising networks that the Owner, unless otherwise specified in this document, has no direct relationship with.
  • In order to understand Google’s use of Data, consult Google’s partner policy. https://policies.google.com/technologies/partner-sites
  • This service uses the “DoubleClick” Cookie, which tracks use of this Application and User behaviour concerning ads, products and services offered. Users may decide to disable all the DoubleClick Cookies by going to: Google Ad Settings. https://adssettings.google.com/authenticated?hl=en
  • Personal Data processed: Tracker; Usage Data.
  • Place of processing: Ireland – Privacy Policy. https://policies.google.com/privacy

Analytics


The services contained in this section enable the Owner to monitor and analyse web traffic and can be used to keep track of User behaviour.

 

Google Analytics with anonymised IP (Google LLC)

  • The services contained in this section enable the Owner to monitor and analyze web traffic and can be used to keep track of User behavior.
  • Google Analytics is a web analysis service provided by Google LLC (“Google”). Google utilises the Data collected to track and examine the use of this Application, to prepare reports on its activities and share them with other Google services.
  • Google may use the Data collected to contextualise and personalise the ads of its own advertising network.
  • This integration of Google Analytics anonymises your IP address. It works by shortening Users’ IP addresses within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the complete IP address be sent to a Google server and shortened within the US.
  • Personal Data processed: Tracker; Usage Data.
  • Place of processing: United States – Privacy Policy – Opt Out. https://tools.google.com/dlpage/gaoptout?hl=en

Google Analytics (Google Ireland Limited)

  • Google Analytics is a web analysis service provided by Google Ireland Limited (“Google”). Google utilises the Data collected to track and examine the use of this Application, to prepare reports on its activities and share them with other Google services.
  • Google may use the Data collected to contextualise and personalise the ads of its own advertising network.
  • Personal Data processed: Tracker; Usage Data.
  • Place of processing: Ireland – Privacy Policy – Opt Out. https://tools.google.com/dlpage/gaoptout?hl=en
  • Contacting the User
  • Contact form (this Application)
  • By filling in the contact form with their Data, the User authorizes this Application to use these details to reply to requests for information, quotes or any other kind of request as indicated by the form’s header.
  • Personal Data processed: email address; first name; last name.
  • Handling activities related to productivity
  • This type of service helps the Owner to manage tasks, collaboration and, in general, activities related to productivity. In using this type of service, Data of Users will be processed and may be retained, depending on the purpose of the activity in question.
  • These services may be integrated with a wide range of third-party services disclosed within this privacy policy to enable the Owner to import or export Data needed for the relative activity.

Google Workspace

  • Google Workspace is an integrated suite of cloud-based productivity, collaboration and storage services provided by Google LLC or by Google Ireland Limited, depending on the location this Application is accessed from. Gmail or other G Suite services are not scanned by Google for advertising purposes. In addition, Google does not collect or use data inside these services for advertising purposes in any other way.
  • Personal Data processed: email address; first name; last name.
  • Place of processing: United States – Privacy Policy; https://policies.google.com/privacy  Ireland – Privacy Policy. https://policies.google.com/privacy

Handling payments

  • Unless otherwise specified, this Application processes any payments by credit card, bank transfer or other means via external payment service providers. In general and unless where otherwise stated, Users are requested to provide their payment details and personal information directly to such payment service providers. This Application isn’t involved in the collection and processing of such information: instead, it will only receive a notification by the relevant payment service provider as to whether payment has been successfully completed.

Stripe (Stripe Payments Ltd)

  • Stripe is a payment service provided by Stripe Inc.
  • Personal Data processed: billing address; first name; last name; payment info; purchase history; Usage Data.
  • Place of processing: United Kingdom – Privacy Policy. https://stripe.com/ie/privacy
  • Registration and authentication
  • By registering or authenticating, Users allow this Application to identify them and give them access to dedicated services.
  • Depending on what is described below, third parties may provide registration and authentication services. In this case, this Application will be able to access some Data, stored by these third-party services, for registration or identification purposes.
  • Some of the services listed below may also collect Personal Data for targeting and profiling purposes; to find out more, please refer to the description of each service.

Google OAuth (Google Ireland Limited)   Google API Console

Scopes Justification

API NameScopeDescriptionDetailed Explanation
Google Drive API…/auth/drive.metadataView and manage metadata of files in your Google DriveFormatic is accessing the lists of forms and sheets from google drive
and saving it in Formatic local database. This is so that users can manage their forms and and sheets in Formatic. Allowing users to sort search and respond to form responses. This can be managed using the Formatic Flowboard or the Formatic DatabaseI will need View and manage so that my app can manage
forms and sheets in Formatic. Allowing users to sort search and respond to form responses. A narrower scope would not be sufficient because as the user will not be able to view and manage all their form responses or sheet data
Google Drive API…/auth/drive.metadata.readonlySee information about your Google Drive files

Formatic is listing integrated forms and sheets of authenticated user’s. Allowing users to sort search and respond to form responses This can be managed using the Formatic Flowboard or the Formatic Database

I will need to see information so that my app can manage
forms and sheets in Formatic. This will allow users to sort search and respond to form responses. A narrower scope would not be sufficient because the user will not be able to view and manage all their form responses or sheet data.

Google Drive API…/auth/drive.scriptsModify your Google Apps Script scripts’ behaviourUsers will install Formatic add-on on their Google account, and they will push the google forms and sheets on Formatic, by logging in to their Formatic account. This will allow users to sort search and respond to form responses This can be managed using the Formatic Flowboard or the Formatic Database.
I will need to modify apps scripts so that my app can manage
forms and sheets in Formatic. Allowing users to sort search and respond to form responses. A narrower scope would not be sufficient because as the user will not be able to view and manage all their form responses or sheet data
Google Forms API…/auth/forms.bodySee, edit, create, and delete all your Google Forms forms

Formatic will fetch the google forms responses, metadata , form’s question, quiz records and their scores. This is that so that they can manage their form responses and Quiz responses in Formatic

I will need See Google forms so that that my app can
fetch the google forms responses, metadata , form’s question, quiz records and their scores.
Formatic does not edit, create or delete forms
. A narrower scope would not be sufficient because as the user will not be able to view and manage all their form responses.

Google Forms API…/auth/forms.body.readonlySee all your Google Forms forms

Formatic is reading the forms input types. This is so it can differentiate between different input types such as checkboxes, short answers, dropdown lists, file upload, data and time etc

I will need See Google forms so that that my app can
fetch the google forms responses, metadata , form’s question, quiz records and their scores.
Formatic does not edit, create or delete forms
. A narrower scope would not be sufficient because as the user will not be able differentiate between different question types and answers

Google Forms API…/auth/forms.responses.readonlySee all responses to your Google Forms forms

Formatic fetching all responses of google forms including their input types. This is so it can differentiate between different responses such as checkboxes, short answers, dropdown lists, file upload, data and time etc. Also is that so that they can manage their form responses and Quiz responses in Formatic

A narrower scope would not be sufficient because as the user will not be able manage their form responses In the Formatic database or on the Formatic Flowboard

Google Sheets API…/auth/spreadsheetsSee, edit, create, and delete all your Google Sheets spreadsheetsFormatic is listing all sheets of authenticated user. Sheet data can be managed by Formatic turning it into a flowboard or Formatic Database
I will need See Google sheets so that that my app can
fetch the google sheet
Formatic does not edit, create or delete sheets
. A narrower scope would not be sufficient because as the user will not be able to view and manage all their sheets
Google Sheets API…/auth/spreadsheets.readonlySee all your Google Sheets spreadsheetsFormatic is reading all values of authenticated users sheets. Sheet data can be managed by Formatic turning it into A flowboard or Formatic Database
A narrower scope would not be sufficient because as the user will not be able to view and manage all their sheets
 …/auth/userinfo.emailSee your primary Google Account email address

Formatic is keeping track of multiple user accounts connections. so that users should be notify that their google form/sheet is integrated from which google account.

A narrower scope would not be sufficient because as the user will not be able to be notified that there sheet or forms a connected

 …/auth/userinfo.profileSee your personal info, including any personal info you’ve made publicly availableUsers can login by using their google account, Formatic saving
their first name, last name and email address. This will allow users to quickly login to Formatic

A narrower scope would not be sufficient because my app needs to be able to match account information for uses such as support responses

 

Tag Management

  • This type of service helps the Owner to manage the tags or scripts needed on this Application in a centralized fashion.
  • This results in the Users’ Data flowing through these services, potentially resulting in the retention of this Data.

Google Tag Manager

  • Google Tag Manager is a tag management service provided by Google LLC or by Google Ireland Limited, depending on the location this Application is accessed from.
  • Personal Data processed: Tracker; Usage Data.
  • Place of processing: United States – Privacy Policy Privacy Policy – Privacy & Terms – Google; Ireland – Privacy Policy. Privacy Policy – Privacy & Terms – Google
  • Information on opting out of interest-based advertising
  • In addition to any opt-out feature provided by any of the services listed in this document, Users may learn more on how to generally opt out of interest-based advertising within the dedicated section of the Cookie Policy.

The rights of Users

  • Users may exercise certain rights regarding their Data processed by the Owner.
  • In particular, Users have the right to do the following:
  • Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
  • Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.
  • Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
  • Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
  • Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.
  • Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner.
  • Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User’s consent, on a contract which the User is part of or on pre-contractual obligations thereof.
  • Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.
  • Details about the right to object to processing
  • Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.
  • Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.
  • How to exercise these rights
  • Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.

Cookie Policy

Legal action

  • The User’s Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of this Application or the related Services.
  • The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.
  • Additional information about User’s Personal Data
  • In addition to the information contained in this privacy policy, this Application may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.
  • System logs and maintenance
  • For operation and maintenance purposes, this Application and any third-party services may collect files that record interaction with this Application (System logs) use other Personal Data (such as the IP Address) for this purpose.
  • Information not contained in this policy
  • More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.
  • How “Do Not Track” requests are handled
  • This Application does not support “Do Not Track” requests.
  • To determine whether any of the third-party services it uses honour the “Do Not Track” requests, please read their privacy policies.
  • Changes to this privacy policy
  • The Owner reserves the right to make changes to this privacy policy at any time by notifying its Users on this page and possibly within this Application and/or – as far as technically and legally feasible – sending a notice to Users via any contact information available to the Owner. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.
  • Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.
  • Definitions and legal references
  • Personal Data (or Data)
  • Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.

Usage Data

  • Information collected automatically through this Application (or third-party services employed in this Application), which can include: the IP addresses or domain names of the computers utilised by the Users who use this Application, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilised to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server’s answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilised by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User’s IT environment.

User

  • The individual using this Application who, unless otherwise specified, coincides with the Data Subject.

Data Subject

  • The natural person to whom the Personal Data refers.
  • Data Processor (or Data Supervisor)
  • The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller, as described in this privacy policy.
  • Data Controller (or Owner)
  • The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of this Application. The Data Controller, unless otherwise specified, is the Owner of this Application.
  • This Application
  • The means by which the Personal Data of the User is collected and processed.

Service

  • The service provided by this Application as described in the relative terms (if available) and on this site/application.
  • European Union (or EU)
  • Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.

Cookie

  • Cookies are Trackers consisting of small sets of data stored in the User’s browser.

Tracker

  • Tracker indicates any technology – e.g Cookies, unique identifiers, web beacons, embedded scripts, e-tags and fingerprinting – that enables the tracking of Users, for example by accessing or storing information on the User’s device.

Legal information

  • This privacy statement has been prepared based on provisions of multiple legislations, including Art. 13/14 of Regulation (EU) 2016/679 (General Data Protection Regulation).
  • This privacy policy relates solely to this Application, if not stated otherwise within this document.